Posts tagged ‘AIIM’
Yes, You Need Maintenance on Your Scanner
As budgets get tighter it’s inevitable that the need for hardware maintenance will come into question. It’s like insurance in your own personal life; nobody likes to pay for it but you definitely dont want to get caught without it.
If your equipment is mission critical, you need to keep it covered under a service contract.
If you don’t have the budget to replace it immediately, you need a service contract.
If you are unsure what model it would be replaced by or where or how to get it you should definately maintain your service contract.
There does come a point in time when it is more practical to put those renewal dollars towards a replacement. If you’re working with a good company such as ImageSource we will let you know at renewal time that you should be planning for your replacement either this year or the year after. We can help you select a model and also review compatibility.
Upgrades can be tricked and can trigger software upgrades at the sametime, these are best planned for rather than inadvertenly discovered.
If you need assistance planning, renewing or replacing your scanner please give us a call.
Thank you for your time!
Ruben Kerson
Inside Sales Manager
ImageSource Inc.
Process Improvements – Leveraging Technology – Content Store
Simple, Easy, Efficient -
Imagine having information at your fingertips.
The power of a piece of paper? Often what you need to get your job done exists on a “piece of paper” somewhere other than your very own desk. Think back to life before working in the Document Imaging world and the amount of time wasted trying to gather information. If that was true for me, even in very high tech companies, imagine how it is for others. Often the things we need to access are very similar between companies and industries. We all need access to customer information: invoices, P.O’s, shipping information, approval documentation, etc. etc.
ILINX Content Store provides one place to keep this information and a searching capability similar to a “google” search for your internal documents. It is truly one of the most user friendly efficient software that I have seen. How do you make a decision to begin turning the paper in to “less paper?” Without a doubt in the long run it will save you time and money. Two things every company can have more of!
Geetha French
Inside Sales
ImageSource
Going Green with Document Imaging
Green business isn’t just talk anymore! Many companies today are working on Green Initiatives to make them more environmentally friendly. One popular initiative is to go “paperless” and implement a document imaging system. What could be more environmentally friendly than saving some paper, hence saving trees? Document management reduces paper creation, storage requirements, and travel costs. Online forms and signature eliminate paper at the source. There are many resources on Green Initiatives in the document imaging world provided by participating in groups such as AIIM, ARMA, and attending conferences that discuss these initiatives such as the ImageSource conference, “Nexus.”
When it comes to deciding what kind of scanners you need for your document imaging system, many companies are taking a harder look at which manufactures are producing environmentally friendly equipment. Some concerns include what type of chemicals used in the products, energy-saving modes, duplexing options, and if the manufacture recycles. Compared to other office equipment, (According to the EPA) a scanner consumes significantly less energy than a photocopier, resulting in lower green house gases.
American office workers use four million tons of copy paper annually, equivalent to 10,000 sheets of copy paper per worker. If the United States were to reduce office paper by 10%, 1.6 million tons of greenhouse gases could be eliminated, the same as removing 280,000 cars from the road. As more companies implement document management systems, their paper creation and use goes down and therefore create less greenhouse gases. Although our world is far from being completely paperless, we are surely making great strides in that direction and lessening our footprint on the environment in the process.
Andrea Latham, CDIA+
Inside Sales
ImageSource, Inc.
Phone 360.943.9273
