Why price is not the most important factor
when purchasing imaging hardware
When shopping for new imaging hardware, many customers look at their budget and let that dictate their purchase. Now I understand that budget is an important factor, however over the last 9 years working with imaging customers, many have purchased equipment based mainly on price – only to discover that it did not meet their long term growth needs.
So in light of these discussions, here is bits of wisdom that can be used as a checklist when considering new purchases:
Color or Black & White (B & W) scanning? The majority of scanners automatically come with color option but can also provide B & W scanning for smaller document size files.
Is Speed important – scanners are classed by Pages per Minute (PPM). How fast do you need the scanner to scan?
How much volume are you expecting to scan per day, week or month? Volume and speed is determined by the manufacturer when they develop the scanner.
Manufacturers group their scanners into categories based on PPM and the Daily Duty Cycle (DDC). DDC is how many images the scanner can handle on a daily basis. So if you have a large volume of scanning to be completed on a daily basis, a small desktop workgroup scanner will not be sufficient for the volume – it would break down all the time. Here are the general groupings that manufacturers use:
At ImageSource, we have many customers who call in asking for information on Wide Format Scanners. Selecting the right Wide Format Scanner for your needs is imperative, as manufacturers do not normally provide evaluation scanners for you to test.
I always recommend that customers review a software webinar demo before buying these larger scanners. The software functionality and ease of use is an important differentiator between scanner manufacturers. The incorrect software combined with a scanner that does not meet all your needs can be a costly investment that cannot be returned to the manufacturer. In this category of scanner, the cheapest price tag does not necessarily mean the best fit!
There are some basic questions that we always ask our customers in order to qualify what scanner(s) is the most appropriate. I would like to share these to help you with any future selection processes/decisions.
Do you need B&W, Grayscale, Color capabilities?
If Color is required, is it Color critical (such as photos and art work), or simple color (such asline drawings or printed maps)?
What is the largest size original you will be scanning?
Is speed important? Will this be production scanning or just occasional scanning?
Approximately how many scans per month?
What condition are your originals in? Poor (folded with a lot of background), Medium or Good quality?
What kinds of media will you be scanning? Paper, blueprints, Mylar, stitched linen (very old documents), maps, etc.
Do you need thick document scanning capabilities?
Do you need a stand and catch basket?
Will this be a scan-to-file application or do you need scan-to-print (copy) functions as well?
Will you need to edit, modify or convert any of the images into CAD or GIS file formats?
We have been working with the major Wide Format Scanner manufacturers for many years so we are here to help give our expertise for any questions you may have. ImageSource will make it easy for you and guide you towards the “best fit”.
Small businesses are major players in the U.S. Economy. According to Forbes.com, over 50% of the working population (120 million individuals) works in a small business.
With the advancements in technology it has become easier for people to create and run small businesses, without insurmountable operating expenses, out of their homes. In fact, 52% of all small businesses are home-based (Forbes.com). This has led to small business growth nationwide and changes in the way these businesses operate.
How do they manage the increasing inflow of content to their businesses?
How do they search and find information effectively?
I am happy to say that the report addressed not just scanning paper records but also looked at the hundreds/ thousands of external paper documents that flow into a company every day.
At ImageSource we help address capture via ILINX Capture® Many of our customers have experienced progress towards “paper-free processes” and are achieving payback of their investment. If you are looking at addressing some of the issues that were discussed in the report – feel free to reach out to ImageSource…or me…
Megan Lane Inside Sales Account Executive ImageSource, Inc.
1. One of my healthcare customers had a requirement for scanning medical cards. This scanner is specifically designed to work with many different sized identification cards. They also love that the scanner software allows you to view both sides of the card on one image. This is a great feature in the medical field. Another great feature is the long paper scanning option for scanning unusually long patient records.
2. Many customers in any industry enjoy utilizing the Kofax VRS software to autocorrect their scanned images. This cuts down time on the end-user manually correcting these images. Productivity is increased substantially.