Why I Love Electronic Forms!

I love electronic forms!

I love being able to not just fill out, but also submit forms electronically either from my PC or my tablet. It’s easy to change information if I mistype something or need to change information. With paper forms, you typically have to reprint the page and enter in all the information again. I can’t tell you how many times I’ve screwed up filling out a paper form and had to redo it. There’s also something nice about being able to click the “Submit” button at the end and not have to print and mail a document in and double-check to make sure it was received on the other end a few days later.

I’ve noticed that more companies and organizations are turning to electronic forms for both consumers and constituents. Users can fill out forms and attach relevant documents or information to the form and in some cases, even sign the form right then and there, no printing necessary! Continue reading

Converging Mobility with Enterprise Content Management (ECM)

In a recent report, IDC predicts 87% of connected devices by 2017 will be tablets and smartphones.  In the same report, it is predicted that the purchase and use of PCs will drop from 28.7% to 13% by 2017.Worldwide-Smart-Connected-Device-Forecast-Market-Share-by-Product-Category-2012-2017-iCharts

What does this trend data really mean?  Well, for starters, it might mean that more people will be playing Angry Birds than ever before.  From a business point-of-view, tablets and smartphones are both disruptive and viewed like a Swiss Army Knife:  a single device that can do many things.  However, with these mobile devices, there is both the opportunity for rewards and the potential for risks.  It makes no difference if the mobile device is provided by your employer or is a BYOD situation.  On the whole, the same rules apply; however, there are some nuances about BYOD that invite additional risks to be mitigated. Continue reading

ImageSource: A Fujitsu Premier Partner X 9

Fujistsu_PP_2012

Fujitsu Premier Partner of the Year

In June, ImageSource was named Premier Partner of the Year, 2012 for the Western Region by Fujitsu Computer Products of America. This marks a whopping ninth time ImageSource has earned this status.

You could say, without question, that ImageSource likes Fujitsu scanners. We like them because Fujitsu invests in R & D and quality control to ensure an exceptional product line that continually evolves to meet the demands of an ever changing capture landscape.
Continue reading

ImageSource® Awards Customer Partners for Innovative ECM Solutions

theme imageImageSource recently announced the winners of the 2011 Nexus Customer Partner Awards. The winners all show exceptional and innovative ways of utilizing Enterprise Content Management (ECM) technologies and include San Jose State University, ESCO Corporation and Mira Costa College.

Continue reading

As Easy as One, Two, Capture

Enterprise. Content. Management (ECM)— “Enterprise content what… Enterprise rental cars?”

People who are not in the ECM/ technology industry are most likely unfamiliar with this three- word term. Just watch our hilarious Street Smarts Video to hear the various answers. This is a phrase that can sound a little intimidating and jarring. I, myself am new to this industry, and I’m not going to lie—right before working at ImageSource I was intimidated. Prior to my start date, I had repetitive thoughts running through my head, “How am I going to learn and master the Enterprise Content Management industry?” But luckily when I began working at ImageSource these thoughts soon disappeared.

Don’t be fooled by the ECM term, a broad description will make understanding this industry possible. ImageSource is a full service Enterprise Content Management solutions provider and integrator. This means we offer services and infrastructure using paperless technology. Everyone has tons of papers, documents and files. This can range from a small doctor’s office that needs to keep track and organize their patient’s health charts, medical history, insurance, etc. to a larger scale such as an entire city in California: organizing, processing and recording thousands of papers a day. ECM comes in by capturing (such as scanning), organizing and storing all these papers which can be easily retrieved even from a remote location.

Real Life Snippet:
Just yesterday I went to the car dealership to pick up our company car after getting it serviced. Like any other business, you receive services, pay for the services, and then get a receipt.  Upon receiving the receipt my first thought was, “I need to make a copy so I have one for my expense report and so that our accountants have a copy as well.” BUT this is where ImageSource comes in. ImageSource offers a product called ILINX®. And keeping up with the times, we have a smart phone app called ILINX® Capture Mobile. All I had to do was grab my iPhone, open up the app, and capture the receipt by taking a picture. I then typed in some data to index the receipt such as the date, location, and name of the company. The image then converted to a pdf and was immediately e-mailed to my own address. Now when I send in my expense report, I have the receipt ready to go.

My brief personal experience shows that we can even hone down to the individual such as you or me to explore the benefits of ECM and its services– all of which makes our daily lives a bit easier.

Tracy Lim
Communications Manager
ImageSource, Inc.

Anyone Else Hate Carrying a Wallet Full of Receipts?!

We live in a fast-paced world. This is a time when we want information instantly, at the click of a button, on the tips of our fingers. We want information about the economy, the latest news updates, what our friends are doing Friday night, etc.

On any given day, I can open up my Internet browser and check out Google News, then head over to the New York Times and CNN to get my fix for what’s going on in our country and the world. Then I pop open Twitter to get the latest happening in the Enterprise Content Management and Document Imaging world, and to get a good laugh from some crazy tweeps I follow. I’ll open up articles and pictures and see what’s been happening for the last few hours. Jump over to Facebook and I can see what my friends did last night, check out new pictures, see who’s gotten married, broken up, or who’s in a “complicated” relationship. I can see which of my friends once again posted too much information or put up sayings or quotes that make you smile.

The cool thing about all this is that I can also do it from my smart phone. It doesn’t matter if I’m sitting at my desk, riding in a car, waiting for an airplane or lying in a hammock. I can take this information with me everywhere I go.

Moving off topic for just a second; I’m a compulsive receipt-keeper. I keep every receipt I get, and I’m super crazy about it. I like to keep track of purchases, see which pair of shoes my paycheck may have gone to, or see how much I spent on groceries. In my work life, I keep receipts to show our Accounting Department that I’m not spending company money on weekend getaways or skinny jeans.

However, up until recently, this was a task that I could only take care of at my desk. That’s where my scanner is and where my documents are saved. I would have to save up all my receipts from various trips and then wait to scan them in at the office.

Enter ILINX® Capture Mobile! ILINX Capture Mobile is an app that allows you to capture information anywhere. Traditional capture software requires a desktop installation. But now, I can simply grab my phone and capture the documents I need.

For example, say I’m at a customer dinner and picked up the tab. Now, instead of having to be sure I bring that receipt back to capture at my desk, I can open up ILINX Capture Mobile and capture that receipt after I’ve signed. It converts the image to a PDF, and I can give it
some index values. I can then email it to myself to refer back come expense report time.

So if you’re anything like me and hate carrying around a handful of receipts, I would definitely recommend getting ILINX Capture Mobile. It’s available through the App Store and even better, it’s free! It’s simple, easy to use, and will alleviate the pain our wallets feel from bulging at the seams from being overstuffed with receipts. But more importantly, it allows us to capture that critical information, index it, and send it back to ourselves for later use, all at, well, the click of a button.

Kristina Parma
Communications Manager
ImageSource, Inc.

 

Are Your Documents Controlling You?

As your business grows and expands, so does the paper that supports it. Important information can easily be lost or duplicated because the paper has gotten so out of control.  Your employees are spending hours that could be spent on growing your business even more on manually handling, searching and coping that paper mess.

Now there is an economical, paperless way to do business! ILINX® software gives you the ability to scan, securely store, search, send or share all of your business content.  It doesn’t just have to originate from paper either- you can import Microsoft Office files, email, digital media or just about any other type of file.

Another benefit that ILINX offers is that it works hand in hand with your other business applications. You have the ability to be able to click a button and it will instantly pull up any documentation that relates to what’s currently up on your screen. Without ever leaving your business application! Think about how efficient this will make your office- seamlessly joining together your paperless office with paperless processes.

By having a digital office, it also will allow you secure and quick input and access to all business documents- from anywhere. Any computer, any browser. You will be in complete and total control of your documents. ILINX is also very reliable, scalable and manageable. It is designed to have minimal impact on your IT resources, its user friendly and easy to maintain over time.

Interested in learning more about the technology and making your office go paperless? Check out our webinar:

Jennifer Jepson
ImageSource, Inc.

ECM Moves to Simplicity

A trend worthy of mention in the ECM industry is the move to simpler-to-use products. ImageSource is answering the demand for these streamlined products, not only from an integration point of view, but also by developing our ILINX product line. What is really worth noting is that the products mentioned below are streamlined without sacrificing performance. Let’s explore what simple ECM means for organizations.
Users
From a user’s perspective, ECM is becoming more intuitive, accessible and affordable. Heavyweight capture players like Kofax are applying their expertise to products like Kofax Express, geared for small to mid-sized organizations. It is functional without requiring a lot of training or know-how. Another capture application, ILINX Capture, is web-based, enabling capture at any desktop browser. It has a mobile app, ILINX Capture Mobile for capture without the desktop or laptop. In yet another mobile development, ImageSource recently announced the launch of their ILINX Tablet, the first business-centric tablet to hit the market. Users also appreciate ILINX Integrate, which image enables their line-of-business systems. They can view content from within their primary application without having to open a content repository.

Administrators and IT Professionals
Thin client apps, like ILINX Capture, allow for administration, deployment and maintenance from a central source. Graphical user interfaces allow workflows to be created effortlessly, automating rules and decisions. ILINX Content Store is a supercharged, yet streamlined content repository that is as easy manage as it is to master—and it’s also a web app. The simplicity of all of the products mentioned above mean fewer resources are spent on training and administration.

Organizations
Simple ECM benefits the enterprise on many levels. First, fewer resources are used to deploy and manage information systems. Secondly, as complexity decreases, user adoption improves. Lastly, as ECM is distributed, organizations are able to ingest content from a much wider variety of sources, sooner, so information is available more immediately.

Carol Carbone Jellison
Creative Director, ImageSource

Eating Our Own (Yummy) Dog Food

Every day at ImageSource I use the technology that we help implement at other organizations. It helps remind me why our Customer Partners get pretty excited about information processes that get transformed through ECM technology. Instead of printing, shuffling paper, waiting, shuffling some more, waiting, chasing down the paper, copying, shuffling and filing, we can complete a process efficiently, accurately and have a digital record.

It’s time to submit my expense report, so I’ll use that for an example.

I gather a few paper receipts, and scan them on my Fujitsu Scansnap desktop scanner using ILINX Capture software. Using a desktop browser, ILINX Capture allows me to add indexing to this batch of documents, so I can easily search for them.

My other receipts are already PDF images that I captured using the camera functionality on my iPhone and a handy app called ILINX Capture Mobile. It lets me turn my paper receipts to digital images on the fly, and attach keywords to them. (This is especially convenient when traveling.)

I merge my PDFs into one document using Adobe Acrobat, and go to our intranet site for where I find a LiquidOffice eForm designed for ImageSource expense reports. Utilizing pull-downs, pop-up calendars and automatic calculators, I quickly enter essential data about each receipt, attach my PDF with receipt images and hit submit. After the package is automatically routed to my supervisor for approval, ILINX Connect for eForms seamlessly transports it to Oracle Image & Process Management system.

Our Accounting staff views the documents right from within their accounting software system using ILINX Integrate, without having to go into IPM. Should my expense report documents ever need to, they could be sent through an IPM workflow or packaged and migrated out using ILINX Export.

It is liberating to work in an automated environment. Instead of shuffling paper, my time is free to do things that actually require my expertise, of which report submittal is not one.

Carol Jellison
Creative Director, ImageSource

 

Browser-Based ILINX® Capture Technology Integrates With Canon Workgroup Scanners

Canon ScanFront 220 & 220P Embedded with ILINX Capture provides seamless and secure, all-in-one solution to scan, index and route documents across an entire operation for advanced information exchange and maximized coordination

Companies are always looking at how they can run more efficiently and one way to accomplish this is to provide end-users with the ability to scan, index, send and store documents regardless of physical location. The integration between ILINX Capture and the ScanFront 220/220P gives organizations the opportunity to capture information at the source and direct it to the next process, significantly reducing employee error and the amount of time needed to route documents and information.

Administrators can customize the scanning experience for the users and create buttons that send data through Email, FTP, to a file folder, or they can choose to store the documents on a USB memory stick. Once released from the scanner, documents enter the ILINX Capture workflow system, which is fully customizable and extensible, allowing access to documents and batches from a web browser.

The Canon imageFORMULA ScanFront 220/220P, a powerful network scanner with a small footprint, provides customizable Job Buttons that allow for one-touch access to routine scanning tasks. The scanning process can be as simple as pressing a single button, but can also provide the power and flexibility of a fully functional scan station. Once a document is scanned, ILINX Capture allows index values to be entered at the scanner interface, auto-filled or input at a later time.

The ILINX Capture and imageFORMULA ScanFront 220/220P integration provides secure distribution of documents across a network, improves company wide information dissemination, eliminates information handling errors, mitigates records management risks and a reduces costs associated with sharing information.

Debbie Horton
Communications Director
ImageSource

City of Kennewick Launches ECM Solution by Streamlining City Clerk & Payroll Processes

The City of Kennewick, Washington, looked to an ECM solution to help streamline processes. Because of changing economic conditions and a shrinking tax base, Kennewick needed their business processes to enable them to do more with their current resources. As one of Washington’s most progressive cities, Kennewick recognized that implementing a core Enterprise Content Management (ECM) system would help them meet this goal.

To read the entire case study, visit http://imagesourceinc.com.

Organization:
City of Kennewick
www.ci.kennewick.wa.us

Industry:
City Government

Solution:

  • Workflows for Agenda & Payroll
  • eForms

Challenge

  • Required to do more with current resources
  • Paper-intensive processes
  • Manual routing for approvals laborious & expensive
  • Documents difficult to locate
  • Duplication of documents
  • Payroll process labor intensive & error-prone
  • Excessive storage space required

Key Benefits

  • Flexible workflow allowing various approvers depending on need
  • Documents easy to locate and always available
  • Changes are easily accommodated
  • Agenda ePackets are easy to build, distribute to Council & public
  • Most current version of documents accessible across all departments
  • Reduction in storage
  • Infrastructure for storage & electronic workflow can be leveraged city-wide
  • Integration with existing Payroll system improves accuracy
  • Intuitive indexing & validation
  • Automated data entry
  • Payroll processing reduced 90%, or more

Products

Kristina Parma
Communications Manager
ImageSource, Inc.

ILINX® Capture Mobile Now Available!

ImageSource proudly released ILINX® Capture Mobile, an iPhone app to quickly and easily capture information on the go!

ILINX Capture Mobile allows users to capture an image of anything – receipts, notes, etc. – attach keywords or index values to the document, and email a copy back to yourself. ILINX Capture Mobile is a mobile accessory of ILINX Capture, a browser-based capture software tool that automates the capture of information from both paper and electronic sources. Once the document is processed, it can be delivered to a variety of digital formats to systems that manage business processes. Images capture with ILINX Capture Mobile for the iPhone can be further indexed, grouped, converted and routed with the full version of ILINX Capture.

Check out ILINX Capture Mobile and make sure to download the app to your iPhone!

For more information on document capture, going paperless and to get information from experts in the ECM industry, then you don’t want to miss Nexus ’10. Nexus ’10 is ImageSource’s annual ECM Solutions Conference. Right now, Nexus ’10 is only $295 until June 15! However, for an additional $100 off, use discount code BLOG100. For more information about Nexus or to register for the event, visit http://NexusECM.com.

Kristina Parma
Communications Manager
ImageSource, Inc.
@KristinaParma

 

“Today’s Trends in Capture”

Are you manually processing documents? How much time are you spending on this? How many employees does it take? How much is it costing you in paper, ink and other supplies? Have you ever thought about implementing a solution to automate your processes through document capture and workflow processing?

ImageSource recently held a webinar titled “Today’s Trends in Capture” that highlighted different aspects of document capture, including centralized capture, distributed capture, real use cases, benefits and challenges as well. The webinar also discussed how there are a variety of capture products available depending on what you’re looking for and what business challenges you are looking to solve. If you would like to view this webinar, please visit our website. ImageSource will be hosting additional webinars, so please stay tuned for dates and topics. If there is a topic you would like to see discussed, please let us know.

One product that was highlighted was ILINX© Capture. ILINX Capture is a web-based capture product that allows users to access it from anywhere in the world wherever there is an Internet connection. ILINX Capture is a perfect example of a product that is great for distributed capture. ILINX Capture provides businesses with a variety of different benefits, including the following:

  • Requires minimal training
  • Supports distributed and centralized environments
  • Streamlines business processes
  • Reduces costs associated with paper (shipping, printing and copying, tracking lost documents)
  • Configurable based on user needs

Document capture has proven to be a success in many organizations world-wide. Nexus ’10, ImageSource’s annual ECM Solutions Conference, offers a variety of tracks on capture. Nexus ’10 will be held in Bellevue, Washington at the Meydenbauer Center November 4-5. To learn more about Nexus or to register for the ECM Conference, visit http://NexusECM.com.

Kristina Parma
Communications Manager
ImageSource, Inc.
@KristinaParma

 

“How Social Networking, Mobile Computing & the Millennial Workforce will Shape Corporate America”

I wanted to take an opportunity to tell you about a great Executive Roundtable event, “How Social Networking, Mobile Computing & the Millennial Workforce will Shape Corporate America”, that we are holding at the Hyatt Regency in Newport Beach, CA on February 5, 2010 from 9:00am to 10:30am.

I am certain that, like all companies, you are facing a new set of Social technology dynamics and have concerns on such things as security, compliance, and archiving. This event will provide a open platform discussion among business executives on how current technologies for Social Media and Mobile Devices are changing and shaping the way we do business and process our information. Also, new generations (Gen Y) are entering our workforce. They have been educated and are accustomed to using these tools to Capture, Connect, and Share their information immediately. It is the new generation workforces and our constant need for information that will be changing the future of your business processes.

I hope that you will take the time to join us! Seating is limited and there is no cost to attend.

Register now!

 

Three Essential Components of ECM – Capture, Connect and Share

At our recent ECM Solutions Conference, Nexus, ImageSource announced the new brand strategy for our ILINX product line – Capture | Connect | Share.

The three word tagline was chosen because it so accurately describes the critical comments of an effective Enterprise Content Management system.

Capture:
The more effectively an organization can get information into their system the better they are able to manage that information. Critical content comes into organizations every day. How are you capturing your information? How effectively are you managing all types of content (paper, electronic content, video, pictures, etc)? What technology are you embracing to enable electronic information? Fax machines? MFPs? Desktop scanners? Production scanners? Because Capture is the “on-ramp” to any ECM system, having the right tools (ILINX Capture Products) will enable the success of your ECM system.

Connect:
Seamless integration with line-of-business systems is essential for user adoption, simple end-user training and overall Change Management. With the use of ILINX Connect products, organizations can access all critical documents from one central ECM repository without ever leaving the LOB system they are familiar with. ILINX successfully integrates ECM systems with SAP, JD Edwards, PeopleSoft and others.

Connectivity between different ECM systems is also essential in order to maximize the benefits of all the various technologies. ILINX integrates technologies such as SharePoint, Oracle, LiquidOffice, Kofax, and more.

Share:
Business operations depend on getting the right information to the right people at the right time. Having the right tools to access that information easily is the functionality built into the ILINX Share products. Organizations must be able to export targeted information effectively for public disclosure requests, specific agenda items, invoices, and much, much more. Having that information easy to retrieve in a well organized, usable format is essential.

ILINX products are the cornerstone of many successful ECM solutions. Visit the customer success stories page on our website and see how organizations, both public and private, are creating effective ECM solutions utilizing ILINX technologies.

Debbie Horton
Corporate Communications Director
ImageSource, Inc.

 

IBM Information On Demand 2009 – Las Vegas Conference Day 3 Powering Down

IMG_0066

Today concluded the last day for the exhibitors at the conference.  For those that stopped by the ILINX booth and saw the ILINX Capture demo, I hope you walked away learning a thing or two about our product. For those that did not get a chance to see our demo or would like more info about the product, you can visit our official site at ilinxcapture.com.  Alternatively, if you are attending our Nexus 2009 event, you can always swing by and ask for a demo.

As always, if you have any questions/suggestions for the product, don’t hesitate to leave a comment.   Thanks!

Distributed Capture – Good for the Environment and Your Bottom Line

Capturing information in one location is so “old school.”

Traditional means of capturing paper documents and converting them to digital images has been the norm for way too long. It has for the most part been a centralized process. Companies and organizations send their documents to one location to be scanned and have the information captured. This way of doing business is costly and not the most environmentally friendly option.

Distributed capture is a way for companies to capture information in a variety of locations instead of sending those documents to a central location to be scanned. This is a much more eco-friendly approach, as well as better for your bottom line. Businesses don’t have to spend money sending documents to the central location or on wasted time. They can be much more productive.

The Internet has truly made distributed capture the easiest way to capture information and index efficiently. With products out there like ILINX Capture, users can “SCAN in Seoul, INDEX in Istanbul, APPROVE in Amsterdam, STORE in Seattle!” Because it’s web-based, ILINX Capture gives users the ability to capture information anywhere in the world.

Products like ILINX Capture are both reasonably priced (good for the wallet), and because it’s browser-based, good for the environment.

For more information about ILINX Capture, visit the web site at www.ilinxcapture.com.

ILINX Capturewill also be shown at ImageSource’s ECM Solutions Conference, Nexus 09. To register for Nexus 09 or to learn more about the conference, visit www.NexusECM.com.

Kristina Parma
Corporate Communications Manager
ImageSource, Inc.

Enterprise Content Through Mobile Devices

With an estimated 75 million Millennials entering the workforce in the near future, organizations need to adjust the way they make their critical business information available. The newest generation of workers will require access that is both immediate and mobile. Blackberrys, iPhones, Netbooks and other mobile devices are driving the need to make information digital and deliverable on demand.
Helping to make anyplace the office-place, mobile devices also drive efficiencies and the immediacy through which information is received and disseminated. Enterprise-wide content infrastructure manages information going to, and coming from, mobile devices securely through workflow, portals and networks. Additionally, it can bridge the gap between mobile devices and other line-of-business systems processes.

Carol Jellison
Creative Director
ImageSource, Inc.

 

Is ECM for Me?

Is ECM for me? This is the question each organization needs to ask themselves before implementing a Enterprise Content Management solution. I came across an interesting post by Ian Llado of Optical Image Technology titled “Six Considerations in Choosing an Enterprise Content Management (ECM) Solution for your Legal Practice” that addressed this. His descriptions were more specific to legal offices and legal documents, but they can really be applied to any organization. Below are a few ideas he presented, as well as a few of my own.

1. Ease of the System
The easier, the better. Customers are going to want something that is easy to use. If employees have to learn a whole new process and new technology, it better be as simple as possible. Change in an organization can be very stressful and difficult for some employees, especially if the new technology is complicated. It’s good to provide customers with a solutions that is simple, as well as offer training and instruction about the system they are receiving.

2. Leveraging Existing Software
In today’s economy, everyone is looking for ways to cut back where they can. Many companies already have some technology in place, they just don’t know how to use it. Or, if they have multiple technologies, they don’t know how to use them together. This is where hiring an ECM integrator can be very valuable. It’s good to hire an integrator who is knowledgeable in many different technologies so that if you have Microsoft, Oracle and Kofaxproducts, the integrator will be able to help you decide how best to utilize each of those, as well as how to use them together. In many cases, there is no need for a complete ECM makeover. Many companies already have the necessary technology in place.

3. Functionality
The amount of functionality customers need will vary depending on their needs and situation. Some of the examples Llado presented were indexing and retrieval, workflow, Web-based systems, scalability, and retention and destruction schedules. All of these are important and can be applied. It really just depends what companies are looking for in an ECM solution.

5. Training
ECM training is one of the most crucial components of implementing an Enterprise Content Management solution. Choosing a vendor that offers extensive training of your new system is always valuable. Some vendors will even train customers at their own sites.

6. Customer Needs
You as a customer need to evaluate what your company’s needs are. The more precise you can be, the better. If you can tell the vendor exactly what your company is looking for, they will be able to give you a more specific solution that can satisfy your needs. Llado discusses security as one of the things to consider, but again, it’s all based on customer needs.

7. The Bottom Line
The whole idea behind implementing an ECM system is to streamline your business processes and make everything much easier and compliant. Other benefits could be saved staff time, reduction in employees, etc. However, may companies measure success through their return on investment (ROI). The faster you can see a return, the better.

If you’re still having trouble deciding if Enterprise Content Management is for you, attending an ECM conference can sometimes be very valuable. NEXUS ’09 will be offering a breakout session titled “What You Need to Evaluate Before Installing an ECM System.” To register for this event or to get more information about NEXUS ’09, visit www.NexusECM.com.

Kristina Parma
Corporate Communications Manager
ImageSource, Inc.