Distributed and Mobile Document Capture carries with it a very similar paradigm shift that the FedEx overnight delivery service and the facsimile machine had in the 70s, 80s and 90s. The rise, proliferation and ever increasing bandwidth of the internet, along with new hardware devices such as multi-function printers (MFPs), desktop-personal use scanners, digital senders, tablets PCs and smartphones make it possible to capture documents at the point-of-origination, or “the first mile”, a phrase coined by Kofax. Despite all of the innovative technology available today for implementing distributed and mobile document capture, there is a lot more to it than the common marketing slogans of, ”Put your paper in the automatic-feeder, push the button and walk-away.” In reality, “Getting it Right” takes a great deal more fore-thought, planning, execution and on-going support to make the usability simple for end-users while ensuring the end-to-end process is fast, secure and visible to those who handle exceptions and/or need self-service access to the documents. Continue reading
Distributed scanning and capture provides employees the ability to scan or capture information from individual stations and file the documents in a shared folder or into a central location. The documents are captured and indexed at the source, generally by the department or workgroup that created them and where the workflow is initiated. Distributed capture is becoming more prevalent as companies are increasingly deploying teams in offices spread across geographic locations.
Why my customers choose the Panasonic KV-S1065C:
1. One of my healthcare customers had a requirement for scanning medical cards. This scanner is specifically designed to work with many different sized identification cards. They also love that the scanner software allows you to view both sides of the card on one image. This is a great feature in the medical field. Another great feature is the long paper scanning option for scanning unusually long patient records.
2. Many customers in any industry enjoy utilizing the Kofax VRS software to autocorrect their scanned images. This cuts down time on the end-user manually correcting these images. Productivity is increased substantially.
Does your organization waste valuable time and resources to manually prep documents? Are you tired of manually typing in data which oftentimes isn’t inputted accurately and error-free? If you want to venture away from these tedious slow processes, there are solutions out there! Advanced capture technologies will streamline and automate the transformation of documents into structured electronic information for your business processes.
AIIM’s (Association for Information and Image Management) research reveals that 40% of organizations that implement a Capture Solution will achieve a ROI within 12 months. AIIM separates capture software into 3 categories: Ad-hoc image, batch image and batch transaction. There are many capture products available but one in particular I would like to discuss is IBM Datacap Taskmaster Capture software which is classified as batch transaction.
If you haven’t seen our National Frozen Foods customer success video yet, take a break for less than 3 minutes and see how this corporation that produces over 300 million pounds of frozen vegetables a year utilizes their Enterprise Content Management system to increase their business efficiencies.
I have a challenge for the readers of this blog. Are you ready? Take deep breath. I want to challenge you to, DO MORE WITH LESS. I think we are often taught to want more, that we “need more”. I am challenging you to someone that can do MORE with Less. I am sure you are wondering how this relates to content management, the topic I was asked to write about. Well I think I can bring you to that reality, so continue reading. Today we face an economic reality that is forcing us to do more with less. It makes you think long and hard about what is important and what is needed. This concept can be taken all the way to the documents that we deal with for our business processes. Often we create business process around what we have “always” done. I think it is time to stop and relook at your business. How can capturing data as it is created and making it electronic increase productivity as well as reduce costs overall? Many studies share the ROI of this fact. Do more with Less. Stop making more paper, and make Less. Stop doing more work and do less. If this is something you are ready to talk about, I know that our team of consultants are the right people to help you conquer that task. It is a daunting one, but it must be done and you want the right people to lead you through the challenge. We have done this for many years and have proven to be true professionals and experts at the task.
Please take a minute to read a Case Study done for the City of Kennewick .
“We’ve comfortably taken the leap to a paperless environment. Departments are much more self-sufficient in finding content. I no longer spend countless hours making copies & distributing them.”
– Valerie Loffler, City Clerk, City of Kennewick