In Part One we talked about the problems encountered in Higher Education with departmental solutions, now let’s talk about how to fix it or more importantly how to prevent it from happening. The answer actually is pretty simple, if your thinking about implementing an Enterprise Content Management Solution then narrow your search to those companies that provide these products. The term Enterprise Content Management is used very loosely today but by true definition is defined as:
“the strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM tools and strategies allow the management of an organization’s unstructured information, wherever that information exists”.
This new term is intended to completely encompass the legacy problem domains (i.e. “Islands of Information”) that have traditionally been addressed by records management and document management. It also includes all of the additional problems involved in converting to and from digital content, as well as to and from the traditional media of those problem domains (such as physical and computerized filing and retrieval systems, often involving paper and microforms).
Finally ECM has employed the technologies and strategies of (digital) content management to address business process issues, such as records and auditing, knowledge sharing, personalization and standardization of content. These products are also built on n Tier Architecture which is very scalable and provides easy integration into ERP products and supporting products mixes such as Enterprise Fax Solutions, Electronic Form Products and so on. Here at ImageSource we have built a plethora of tools under the ILINX Products Family that ties all the pieces together both effectively and transparently to provide a seamless solution.
Finally let’s talk about the cost, one of the questions I always hear regarding ECM is how much will this cost? There is no question a true ECM Solution will be more costly than a Departmental Solution, how much more really depends on the customer and how widely across the Enterprise they choose to deploy it. The good news is, you don’t have to do it all at once, and here lies the real attraction of a true ECM Solution, you can start small and eventually grow it to the Enterprise and not worry if this will meet my needs in two years. So ask yourself a simple question when evaluating Content Management Solutions, should I pay a little more upfront or pay less only to find out it will not meet ones needs in a couple of years and finally, think about the costs associated with migration of all that content you already have stored that will need to be moved over when your current solution can no longer support your organization.