Are you using your checklists in PeopleSoft?

You probably have one or more document imaging systems that enable you to reduce paper files, but how is your staff managing communication with students? Well designed paperless processes include efficient communication with students by the Offices of Admissions, Enrollment and the Registrar. Much of the communication with prospective students during the information gathering process can be system generated based on document types, system checklists, and timely automatic notifications.

That is just one of the many benefits of using PeopleSoft checklists. University administrative staff can also receive automatic notifications when documents are received and files are complete, shortening cycle times for student evaluation, acceptance and enrollment. Is your system set up to provide the following? Continue reading

Meeting today’s competitive challenges: are you maximizing your information?

Enterprise architecture is transforming the way universities manage and access student information. The movement is toward flexible, SOA-based services that result in more adaptable business processes, better collaboration and more manageable systems. Universities are competing more than ever to admit students that meet specific criteria. Expedient access to the right information during the enrollment cycle and beyond is crucial.

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Meet the Oracle WebCenter Team: Loren Weinberg, VP of Product Management and Strategy

The Oracle WebCenter team includes some of the best minds in the industry. In its WebCenter newsletter, Oracle is featuring a series of articles introducing readers to some of the team’s key players.

In this edition, the spotlight is on Loren Weinberg, who joined the Oracle WebCenter team last September, following Oracle’s acquisition of FatWire. As vice president of product management and strategy, Weinberg drives product strategy, direction, messaging, and go-to-market execution for Oracle WebCenter, always with a focus on delivering real-world success for customers.

Oracle WebCenter — from Web experience management, to portal, enterprise content management and social collaboration, the technologies can truly deliver unique value for customers and help them drive customer engagement across online channels.

Read the full story at Oracle WebCenter newsletter.

Universities should leverage information to recruit the most qualified students

The ability to gather information and evaluate a potential student in a timely manner is critical for a university to effectively recruit and enroll the most qualified students. When a high school or transfer student identifies a list of universities and colleges they may be interested in attending, so begins the accumulation of information about the student; their identity, academic record and preferences.

This information is coveted and schools that can quickly identify it and use it have a considerable advantage in recruiting.

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If content is the king, then portal is the queen

Alakh Verma, Director, Platform Technology Solutions at Oracle, explores the transition to Web 3.0, which was first defined by Dakota Reese Brown as “The Contextual Web.” Verma states, “It is estimated that by 2020, there would be 4 billion people online; 31 billion connected devices, 25 million applications, 1.3 trillion sensors/tags and 50 trillion gigabytes of content created in networked society.” He believes the focus on the Web experience will grow, and having a portal framework enabling contextual access to content from a unified repository will be at the center of importance during the next decade.

Read the full story at Oracle WebCenter blog.

The top 5 mistaken beliefs about content management

Your university may or may not have a strategy for managing content, the unstructured information streaming in and out of all areas of your campus on a daily basis. It’s likely you at least have a partial strategy where one or more of your departments is capturing and storing some type of unstructured information for later retrieval.

In a world where the use of digital channels is enabling organizations to synthesize large amounts of information in seconds, universities are making it a top priority to gain control of that rogue 80%, which is the approximate amount of unstructured information slipping through the cracks. This information is not easily accessible because it is scattered and isolated in departmental or personal file systems. This is the information employees need to do their jobs.

Information management 20% structured 80% unstructured information

University structured v. unstructured content

Content management services and software technologies have adapted to changing business environments so quickly over the past ten years, it is difficult to keep up with where the capabilities lie today. The following are five mistaken beliefs about content management and the facts that dispel those beliefs.

5. Content management is mostly beneficial for scanning and archiving documents.

Content management covers the lifecycle of information from creation and publication to archival and eventual disposal. One of the largest benefits of content management is enabling workflow automation. A perfect example is when someone in your organization wants to buy something. The individual begins to create documentation such as pricing research, correspondence, a requisition, purchase order, invoice and a contract to name a few. With workflow automation, these supporting documents are captured, routed and accessed interdepartmentally for approval, payment and auditing. Transactions are processed in hours or days instead of weeks.

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ImageSource® Awards Customer Partners for Innovative ECM Solutions

theme imageImageSource recently announced the winners of the 2011 Nexus Customer Partner Awards. The winners all show exceptional and innovative ways of utilizing Enterprise Content Management (ECM) technologies and include San Jose State University, ESCO Corporation and Mira Costa College.

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